INTEGRATIONSAFAS PROFIT + LOKET.NLLoket and AFAS integration
An integration between Loket.nl and AFAS comes down to two questions. How does the journal entry from Loket get into AFAS's accounting? And if HR works in AFAS Profit, how does a new employee reach the payroll firm in Loket? A standard integration exists for the first, but it's described for AFAS SB.
ISO 9001 & 27001
- New employee as a concept goes to Loket.nl
- Changes to the employment goes to Loket.nl
- Journal entry to AFAS SB comes from Loket.nl
- Journal entry to AFAS Profit comes from Loket.nl
Built for clients including Tata Steel, M&G Investments, Digistore24, Toppers in Concert, Bar-le-Duc and Loogman
The standard integration with Loket transfers the journal entries from payroll to AFAS SB automatically every night. Only an accountant can activate it, in the Admin Center. If you use AFAS Profit, check whether it also applies to your environment. Otherwise it goes through Loket's API and Profit's UpdateConnectors.
The second question comes up when AFAS Profit is your HR system but payroll sits with a firm in Loket. A new employee then exists in AFAS first. Loket needs many mandatory fields for a full employee, which an HR system often doesn't have. That's why Loket recommends a concept employee, which the firm completes.
For each item: which direction it goes, when, and why. This is the starting point; in the first conversation we fit it to your situation.
- 01New employee as a conceptAFAS Profit → Loket.nlwhen someone joins in AFAS
A GetConnector returns the new employee with the data HR has. The integration turns it into a concept employee in Loket. The payroll firm completes and converts it.
- 02Changes to the employmentAFAS Profit → Loket.nlon a change in AFAS
A new department or function goes to the employment in Loket. Pay and terms stay with the firm in Loket, unless you agree otherwise together.
- 03Journal entry to AFAS SBLoket.nl → AFAS Profitevery night
With the standard integration, the journal entries from payroll go to AFAS SB automatically.
- 04Journal entry to AFAS ProfitLoket.nl → AFAS Profitafter a payroll run is approved
The integration fetches the journal run through Loket's API and posts it with the FiEntries UpdateConnector in the right Profit administration.
Not always. If an existing integration for AFAS Profit and Loket.nl does exactly what you need, we'll tell you.
For AFAS SB there's a standard integration with Loket. You request it by email, follow the step-by-step plan and test it before activating it for good. Only an accountant can activate it, in the Admin Center.
If no standard integration fits your situation, for example for AFAS Profit or for the flow from HR to Loket, you build it on Loket's API and Profit's connectors. We can connect Loket to any system, including AFAS Profit.
- HR works in AFAS Profit and new employees have to be ready in Loket as concept employees.
- Journal entries from Loket have to land in AFAS Profit, in the right administration per employer.
- You want to manage departments and cost centres in one place and have the other system follow.
- You want a check on the journal entry before it's posted in AFAS.
AI reads, sorts and prepares a suggestion. Where it matters, a person decides.
Completing the concept
AI compares the concept employee with the data in AFAS and reports what the firm still needs, such as a missing IBAN or a different start date. The firm completes it; AI changes nothing in Loket.
Checking the journal entry
Before the posting goes into AFAS, an AI step compares it with previous months and flags anything unusual. The controller decides whether it's posted.
Which system leads
AFAS leads for what HR records, such as name, address, department and start date. Loket for everything payroll needs. Decide per field which system wins, or they overwrite each other.
The right administration in Profit
The FiEntries UpdateConnector uses the administration from the UnId field. Leave it empty and it posts in the administration the integration's user last used. So always fill it in.
Rights on both sides
In Loket, the client needs access to the action and the user needs the rights; the firm usually manages that user. In AFAS, give the integration its own user with only the connectors it needs.
Sensitive data
BSN, pay and bank account only belong in the connectors and flows that genuinely need them. Don't put them in a general GetConnector that other integrations also use.
What goes where
Which data moves, in which direction, and which system wins when two values differ. That is written down before anything gets built. For this integration, that means: New employee as a concept, Changes to the employment, Journal entry to AFAS SB, Journal entry to AFAS Profit.
Fields and rules
For every field, how it translates between the systems: statuses, VAT codes, general ledger accounts, item numbers. And what happens with a duplicate or a missing value. For this integration, that means: Which system leads, The right administration in Profit, Rights on both sides, Sensitive data.
Testing with real cases
In a sandbox or test administration, with the exceptions you actually run into: credit notes, partial deliveries, changed customer details.
Live, with logging and monitoring
Every sync is logged, and when something fails, someone gets an alert. If a vendor changes its API, we update the integration.
No account manager. You talk to someone who builds integrations themselves, and who will tell you when a standard integration is enough.
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Is there a standard integration between Loket and AFAS?
For AFAS SB, yes: journal entries from Loket go to SB automatically every night, and an accountant activates the integration in the Admin Center. For AFAS Profit, you build the integration on Loket's API and Profit's UpdateConnectors, unless an integration for your environment already exists.
How do journal entries from Loket get into AFAS Profit?
The integration fetches the journal run through Loket's API and posts it with the FiEntries UpdateConnector in Profit. The employer needs the journaliseren module in Loket.
Can a new employee go from AFAS to Loket automatically?
Yes, as a concept employee. AFAS supplies what HR knows, the payroll firm completes the rest and converts it into an actual employee. That's the route Loket itself recommends.
Who manages the integration between Loket and AFAS?
That's up to you to agree. In Loket, the firm usually manages the user and its rights, and Loket the client. In AFAS, you manage the user and the app connector yourself. Agree who gets notified when something goes wrong.
Related services
- Connect AFAS to HubSpotConnect AFAS to HubSpot: a won deal becomes a customer account and order in AFAS, and sales sees in HubSpot which invoices are still outstanding.
- Connect AFAS to SalesforceConnect AFAS to Salesforce: accounts, opportunities and invoices flow both ways, within the API limits and with AFAS as the financial source of truth.
- Connect AFAS to TOPdeskConnect AFAS to TOPdesk: employees, departments and branches flow from AFAS into the service desk, and a new starter or leaver triggers a request.
- Connect AFAS to Microsoft 365Connect AFAS to Microsoft 365: a new employee in AFAS gets an account and groups in Entra ID, and the account is blocked when they leave the organisation.
- Connect AFAS to ChatGPTConnect AFAS to ChatGPT: give an AI assistant safe access to AFAS through an MCP server with limited permissions, and keep salary and BSN data out of it.
- AFAS KVK integrationAFAS KVK integration: what Zoeken in KvK in Profit already does, when to connect the KVK API yourself, and how UpdateConnectors keep organisations current.
Sources
The technical facts on this page come from the vendors' official documentation, checked on 19 September 2026. Vendors change their APIs and limits; when we build an integration, we always check the current state.
- AFAS Help Center (AFAS SB): requesting and activating the Loket integration (in Dutch)
- AFAS Help Center: adding financial entries, UpdateConnector FiEntries (in Dutch)
- AFAS Help Center: UpdateConnector descriptions (in Dutch)
- AFAS Help Center: REST API for developers (in Dutch)
- Loket Developer Portal: Introduction
- Loket Developer Portal: FAQ
- Loket: integrations (in Dutch)