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An AI employee instead of a vacancy

An AI employee takes over one task, such as checking invoices or following up leads. It works in your own systems, and you read its profile like a CV: what it does, where it does not fit and what a person still decides. 51 profiles to choose from.

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ISO 9001 & 27001

Built for clients including Tata Steel, M&G Investments, Digistore24, Toppers in Concert, Bar-le-Duc and Loogman

All 51 AI employees, filterable by department, goal and software

15 of 51 profiles

  • Automate lead follow-up with AI

    Lead Responder · Sales · Custom implementation

    Responds to new leads, asks qualifying questions and makes sure the right leads reach sales.

    • Receive the new lead
    • Gather context
    • Qualify
    Connects toHubSpotOutlookTeamsSalesforce

  • Automate invoice processing with AI

    Invoice Checker · Finance · Custom implementation

    Checks incoming invoices, flags discrepancies and prepares them for processing.

    • Receive the invoice
    • Extract the data
    • Match
    Connects toExactOutlookSharePointMicrosoft 365

  • Handle support tickets automatically with AI

    Support Triage · Support · Custom implementation

    Reads new support requests, works out the topic and urgency, and assigns them to the right team.

    • Receive the request
    • Identify the topic
    • Assess urgency
    Connects toZendeskTeamsOutlookMicrosoft 365

  • Automate project status reporting with AI

    Project Status Assistant · Operations · Example application

    Collects status, deadlines, blockers and updates, and drafts a status report.

    • Read the sources
    • Determine progress
    • Flag blockers
    Connects toJiraTeamsOutlookMicrosoft 365

  • Automate quote generation with AI

    Quote Assistant · Sales · Example application

    Drafts quotes based on earlier proposals, pricing agreements and the request.

    • Read the request
    • Find references
    • Set the price
    Connects toHubSpotMicrosoft 365SharePointSalesforce

  • Automate CV screening with AI

    CV Assistant · HR · Example application

    Summarises applications, checks them against agreed criteria and prepares the interview.

    • Receive the application
    • Summarise
    • Check
    Connects toMicrosoft 365OutlookTeamsSharePoint

  • Automate accounts receivable with AI

    Collections Assistant · Finance · Custom implementation

    Follows up on unpaid invoices, sends reminders in the right tone and flags what needs a call or a debt collector.

    • Pull open items
    • Weigh the terms and context
    • Draft the reminder
    Connects toExactAFASOutlookTwinfield

  • Automate expense claim processing with AI

    Expense Claims Processor · Finance · Custom implementation

    Reads receipts and expense claims, checks them against your own policy and only passes on the exceptions.

    • Receive the receipt
    • Extract the details
    • Check against the policy
    Connects toExactAFASMicrosoft 365Outlook

  • Automate purchase orders with AI

    Purchase Order Handler · Finance · Custom implementation

    Turns purchase requests into orders, tracks approval and keeps an eye on what has been ordered but not yet delivered.

    • Receive the request
    • Complete and check
    • Get approval
    Connects toExactAFASTeamsOutlook

  • Automate your month-end close with AI

    Month-End Close Assistant · Finance · Example application

    Gathers what the close needs, flags what is missing and prepares the recurring checks.

    • Activate the checklist
    • Track submissions
    • Run the standard checks
    Connects toExactAFASMicrosoft 365Teams

  • Automate subscription billing with AI

    Subscription Billing Assistant · Finance · Example application

    Keeps recurring billing on track, processes contract changes and flags what has not been invoiced.

    • Pull contract terms
    • Compare billing
    • Report differences
    Connects toExactAFASHubSpotDatabases

  • Automate delivery status updates with AI

    Delivery Status Assistant · Logistics · Custom implementation

    Keeps in touch with drivers about the status of their routes and reports delays before the customer calls.

    • Load the routes
    • Ask for a status
    • Process the reply
    Connects toWhatsAppTeamsDatabasesAPIs

  • Spot delivery discrepancies early with AI

    Delivery Discrepancy Monitor · Logistics · Custom implementation

    Compares what was ordered, confirmed and delivered, and reports the differences before they turn up on the invoice.

    • Record the order
    • Compare the confirmation
    • Check the delivery
    Connects toExactAFASDatabasesOutlook

  • Automate inventory management with AI

    Stock Monitor · Logistics · Custom implementation

    Looks at usage, lead times and open orders, and flags in time what needs reordering.

    • Track usage
    • Factor in lead times
    • Account for open orders
    Connects toExactAFASShopifyDatabases

  • Check shipping documents automatically with AI

    Shipping Documents Handler · Logistics · Example application

    Collects and checks freight and customs documents, and flags what is missing before the shipment is fixed.

    • Identify the shipment
    • Build the checklist
    • Collect documents
    Connects toOutlookSharePointDatabasesAPIs
What is an AI employee?

An AI employee is not a chatbot and not a subscription to a tool. It gets one task, access to the systems that go with it and rules it sticks to. That is why you can read it like a CV: what it does, where it does not fit and what a person still decides.

  • Works in your own systems

    Not a separate tool on the side. It reads and writes in the systems your team already works in, with only the permissions it needs for that one task.

  • Supervised first, then independent

    At the start, a person approves every proposal. What goes well, it may then complete on its own. The rest keeps going past a person, exactly as you agree.

  • You see what it has done

    Every step is logged: which data it used, what it proposed and who approved it. That way a decision can be traced later.

  • For work that gets left undone

    If a vacancy stays open for a long time or recurring work keeps piling up, an AI employee takes over the part that repeats every week. The judgement stays with your team.

Overview of digital colleagues at work, showing for each one the task, the systems it works in and the questions waiting for a person
Example overview: for each AI employee, the task it is working on, what it did today and which question is waiting for a person.
By department

Each task below is a profile: what the AI employee does, which systems it works with, where it does not fit and what a person still decides.

Sales

Finance

Support

Operations

Logistics

IT

HR

Marketing

Procurement

Planning

Quality

Legal

Digital colleagues, held to the same agreements as real ones.

An AI employee gets access to your processes and your data. That is why what it may do, who supervises it and where a person decides are all agreed in advance.

ISO 27001 certifiedISO 27001Certified for information security. Access, retention periods and logging are set for each workflow.
ISO 9001 certifiedISO 9001Certified for quality management, so an AI employee that goes live is also kept maintained.
Works in your systemsNot a separate island with a copy of your data, but an integration with the systems you already use.
Processing within the EUWe set up data processing and storage within the EU and take the GDPR and the EU AI Act into account.
Everything traceableEvery step an AI employee takes can be reviewed, so you can check what happened and why.

For each workflow, we set out

  • what can happen automatically
  • what is put forward for approval first
  • when a person is brought in
  • what information is stored
  • and how actions are logged
Yassine Seghrouchni
YassineCo-founder

Not sure where to start? Just give us a call.

Not every question fits a profile. If you already know which AI employee you are looking for, we will discuss the implementation. If you only know something needs to improve, we first look at where the biggest opportunity is.

+31 (0)20 308 6200WhatsAppSend a message

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