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Contracts renew themselves. That is exactly the problem: the moment to renegotiate passes without anyone noticing.

The Contract Watcher reads the term and the notice period from your contracts and counts back to the moment you need to act.

It does not terminate anything and does not sign anything. It makes sure the decision is taken deliberately.

What it does, step by step

  1. Read in the contractsFrom the folder or system where they are kept.
  2. Extract the key termsTerm, renewal period, notice period, price indexation and how to give notice.
  3. Calculate the decision dateCount back from the renewal date, leaving time to negotiate.
  4. Warn in timeThe contract owner is notified, with the costs and usage attached.
  5. Keep the overviewWhat is running, with whom, for how much and until when.

Onboarded into your business

Karin does not start from a generic script. Like any new colleague, Karin is onboarded into the way your team works first.

  • Your knowledgeWe onboard Karin with your own documents, examples and agreements, so the work is done the way your team does it.
  • Your systemsWe set up the integrations for the software you already use. Different fields or different steps? We adapt to them.
  • Your rulesYou decide what Karin handles on its own and what always goes to a person first.
  • Grows with youWhen your way of working, a system or a rule changes, we adjust Karin to match.

Works with these systems

Documents
Finance
Communication
Data
  • APIs

Is your system not listed? We can connect any system, even if there is no standard integration. View all integrations.

What runs automatically and what does not

You stay in control.

Not every decision should be made automatically. For each workflow, we set out:

  • What can happen automatically.
  • What is put forward for approval first.
  • When a person is brought in.
  • What information is stored.
  • How actions are logged.

Is this a fit for your organisation?

A good fit if

  • Organisations with many ongoing contracts and subscriptions.
  • Companies where contracts sit with different departments.
  • Situations where renewals slip through unnoticed.

Less of a fit if

  • Assessing the legal content: that is what the Contract Reader is for.
  • Organisations with a handful of contracts in one folder.

What it can deliver

  • Renewals that become a decision instead of a default.
  • Room to renegotiate because you start in time.
  • One overview of everything that is running.

Directions, not promises. As soon as there is evidence from a client project, it will appear here as a substantiated result.

Frequently asked questions

How far in advance does it warn about a renewal?

You set that yourself, and we recommend linking it to the notice period plus the time you need to negotiate. With a three-month notice period, a warning on the last day is worthless.

Can it pull the notice period out of a PDF?

Yes, and that is usually exactly where it is. Where the wording is unclear or contradictory, it reports the uncertainty rather than giving a date you cannot rely on.

Does it terminate contracts itself?

No. Giving notice is a legal act with consequences, and sometimes with formal requirements, such as sending it by registered post. It prepares, a person decides and signs.

Can it show the costs per contract?

Yes, by setting the contracts against your accounts payable. That is often the moment it turns out more is being paid than the contract states.

How to put this to work

  1. 1A 30-minute callTogether we look at your process and your systems, and whether this task is the best place to start.
  2. 2Set up on your rulesIntegrations with your own systems, and agreeing what may run automatically and what a person approves.
  3. 3Measure and adjustFirst alongside your team, only then on its own. We look at what it delivers and adjust.
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