Koen · Supplier Quote Comparer
Procurement · Custom implementation
Compare supplier quotes with AI
Puts supplier quotes side by side on a like-for-like basis and shows where they really differ.
Connects to
ExactDatabases
AI EMPLOYEESPROCUREMENTAutomate procurement with AI, the choice stays yours
Three quotes that are each structured differently, contracts that renew automatically, orders that run through email and suppliers that deliver later than promised. In procurement, a lot of time goes on comparing and chasing.
4.8 from 127 reviews
ISO 9001 & 27001500 projects delivered
2 AI employees for procurement
An AI employee for procurement puts quotes on the same footing, counts back to the moment you need to decide on a contract and keeps track of what has been ordered. Choosing a supplier, cancelling and negotiating stay with people.
- ExactDatabases
Karin · Contract Watcher
Procurement · Custom implementation
Automate contract management with AI
Tracks contract terms, notice periods and renewals, and warns you in time when a decision is due.
Connects toExactDatabases
Also relevant for procurement
These AI employees sit with another department, but touch the same work.
Task by task
This is the starting point for each task. Exactly where the line sits for your team, we agree together during setup.
- Compare supplier quotes with AIKoen · AI employee Supplier Quote Comparer
Runs automaticallyReads quotes, puts them on the same footing and shows where the real difference lies.
A person decidesChoosing the supplier, and whether an alternative is technically equivalent.
- Automate contract management with AIKarin · AI employee Contract Watcher
Runs automaticallyReads terms and notice periods and flags in good time when a decision is due.
A person decidesCancelling, renewing and renegotiating. It cancels nothing and signs nothing.
You stay in control.
Not every decision should be made automatically. For each workflow, we set out:
- What can happen automatically.
- What is put forward for approval first.
- When a person is brought in.
- What information is stored.
- How actions are logged.
Integrations
The AI employees on this page work with these packages, among others. Is your system not listed? We can connect any system, even if there is no standard integration.
- Connect AFAS to your other systemsDutch ERP and HR suite from AFAS that brings HR and payroll, finance, sales, purchasing and projects together in one environment.
- Connect Exact Online to your other systemsCloud accounting and ERP software from the Dutch company Exact, widely used by SMEs and their accountants.
- Microsoft 365 integrationOffice platform with Outlook, Teams, SharePoint and OneDrive, with Entra ID for accounts and access.
- Twinfield integrationOnline accounting software from Wolters Kluwer, widely used by accounting firms and organisations with several administrations.
Frequently asked questions
Which steps in the procurement process can you automate?
Reading supplier quotes and making them comparable, tracking contract deadlines, turning purchase requests into orders with the right approval, and keeping track of what has been ordered but not yet delivered. The last two sit with finance and operations, but they are part of the same process.
Does AI choose the supplier?
No. The Supplier Quote Comparer makes comparable what was submitted differently and shows where the difference lies, such as transport, installation, extra work and warranty. The choice also weighs things that are not in the quote, and it stays with you.
Does an AI employee cancel contracts itself?
No. Cancelling is a legal act with consequences and sometimes a formal requirement. The Contract Watcher flags in good time that a decision is due, with the costs attached. A person decides and signs.
How does an AI employee know who may approve a purchase?
From your authorisation matrix, which we set up per amount, category and department. If a request falls outside it, it goes to a person.
Does this work with Exact or AFAS?
Yes. Orders, suppliers and accounts payable come from your own ERP or accounting system. Contracts can stay in SharePoint or another folder; the AI employee reads them there.
How to put this to work
- 1A short callTogether we look at your process and your systems, and which task is the best place to start.
- 2Set up on your rulesIntegrations with your own systems, and agreeing what may run automatically and what a person approves.
- 3Measure and adjustFirst alongside your team, only then on its own. We look at what it delivers and adjust.
Insights
- AutomationHow to automate invoice processingPurchase invoices cost your finance team hours every week. From mapping the flow to the integration with your accounting software.Read the article
- AutomationAutomating administrative processes with AI: fifteen applicationsFifteen practical applications for admin work, from categorising email to checking files, with a step-by-step plan and a checklist.Read the article
- IntegrationsExact Online integration with your own softwareAn Exact Online integration ends manual re-keying, but often breaks on duplicate data. How to set the source, the direction and recovery when things fail.Read the article