Maaike · CV Assistant
HR · Example application
Automate CV screening with AI
Summarises applications, checks them against agreed criteria and prepares the interview.
Connects toMicrosoft 365
AI EMPLOYEESHRAI in HR: less admin, more time for people
HR is about people, but much of the day goes on admin: the same questions about leave and policies, chasing onboarding tasks, checking leave requests against staffing levels and tracking sickness absence deadlines.
4.8 from 127 reviews
ISO 9001 & 27001500 projects delivered
7 AI employees for HR
An AI employee for HR takes over that work in your own HR system and in Teams. It works with fixed rules and fixed deadlines and stays away from the substance: assessments, medical matters, conflicts and the conversation itself stay with HR.
Lotte · Onboarding Assistant
HR · Custom implementation
Automate employee onboarding with AI
Handles the admin around a new hire and makes sure everything is ready on their first day.
Connects toAFASMicrosoft 365
Erik · HR Helpdesk
HR · Custom implementation
Answer HR questions automatically with AI
Answers recurring employee questions from your own policies and passes the rest to HR.
Connects toAFASMicrosoft 365
Monique · Sickness Absence Administrator
HR · Example application
Automate sickness absence admin with AI
Keeps track of the admin steps around sick leave and monitors the deadlines of the Dutch Gatekeeper Improvement Act.
Connects toAFASDatabases
Thijs · Leave Request Handler
HR · Example application
Automate leave request handling with AI
Processes leave requests, checks them against balance and staffing levels and passes on the clashes.
Connects toAFASMicrosoft 365Databases
Ilse · Payroll Assistant
HR · Example application
Automate payroll changes with AI
Gathers the month's payroll changes, prepares them in your payroll software and flags what is missing.
Connects toLoketNmbrsAFAS
Sara · Recruitment Assistant
HR · Example application
AI recruiter: follow up and schedule candidates
Follows up candidates, schedules interviews, answers questions and keeps your ATS up to date. People make the selection.
Connects toRecruiteeTeamtailor
Also relevant for HR
These AI employees sit with another department, but touch the same work.
Task by task
This is the starting point for each task. Exactly where the line sits for your team, we agree together during setup.
- Automate CV screening with AIMaaike · AI employee CV Assistant
Runs automaticallySummarises applications and checks them against job requirements set in advance, with the reasoning for each criterion.
A person decidesThe assessment and the choice. Candidates are not rejected automatically.
- Automate employee onboarding with AILotte · AI employee Onboarding Assistant
Runs automaticallySets tasks for HR, IT and facilities, collects documents and tracks progress up to the first working day.
A person decidesSending the employment contract, and the actual onboarding by colleagues.
- Answer HR questions automatically with AIErik · AI employee HR Helpdesk
Runs automaticallyAnswers recurring staff questions from your own policies, with the source attached.
A person decidesQuestions about absence, conflicts and personal situations. Questions about someone's own file only after verification.
- Automate sickness absence admin with AIMonique · AI employee Sickness Absence Administrator
Runs automaticallyCalculates the deadlines under the Dutch Gatekeeper Improvement Act and announces actions in good time.
A person decidesAnything to do with the medical situation, and the conversation with the employee.
- Automate leave request handling with AIThijs · AI employee Leave Request Handler
Runs automaticallyChecks requests against balances and staffing levels and approves what meets all your rules.
A person decidesRequests that clash. Who gets priority is decided by the line manager.
- Automate payroll changes with AIIlse · AI employee Payroll Assistant
Runs automaticallyGathers payroll changes, checks them for completeness and prepares them in Loket, Nmbrs or AFAS.
A person decidesApproval before payroll is run, and advice on payroll tax or collective agreements.
- AI recruiter: follow up and schedule candidatesSara · AI employee Recruitment Assistant
Runs automaticallyFollows up candidates, schedules interviews, answers questions about the process and updates the ATS.
A person decidesAssessing and selecting. It rejects no one.
You stay in control.
Not every decision should be made automatically. For each workflow, we set out:
- What can happen automatically.
- What is put forward for approval first.
- When a person is brought in.
- What information is stored.
- How actions are logged.
Integrations
The AI employees on this page work with these packages, among others. Is your system not listed? We can connect any system, even if there is no standard integration.
- Microsoft 365 integrationOffice platform with Outlook, Teams, SharePoint and OneDrive, with Entra ID for accounts and access.
- Connect AFAS to your other systemsDutch ERP and HR suite from AFAS that brings HR and payroll, finance, sales, purchasing and projects together in one environment.
- Google Workspace integrationGoogle's office suite with Gmail, Calendar and Drive, plus user and group management.
- Loket.nl API integrationDutch online payroll and HR software, in which accounting and payroll firms run payroll for employers.
- Connect Nmbrs to your other systemsDutch online payroll and HR software for employers and for accountants who run payroll for several employers.
Frequently asked questions
Which HR processes can you automate with AI?
The processes with fixed rules and deadlines: answering staff questions from your own policies, coordinating onboarding across departments, checking leave requests against balances and staffing, tracking sickness absence deadlines, gathering and preparing payroll changes, summarising applications against agreed job requirements, and following up candidates and scheduling interviews.
Can you use AI in recruitment and selection?
Assessment by AI is classed as high risk under the EU AI Act. That is why the CV Assistant is a sorting aid, not a decision-maker: it summarises and explains each criterion, and a recruiter decides. The Recruitment Assistant schedules and informs, but does not assess. Candidates are not rejected automatically.
How does an AI employee handle sensitive HR data?
With restraint. Questions about someone's own file only go ahead after verification, and only for data that person is entitled to see anyway. For sickness absence it records no medical data: only that someone is ill and which step is due when. What is stored and for how long is agreed per implementation.
Does this work with AFAS and Teams?
Yes. Changes, balances and records stay in your HR or payroll system, such as AFAS, Loket or Nmbrs. Staff ask their questions in Teams, where they already work.
Does an AI employee approve leave itself?
Only requests that meet all your rules: enough balance, no staffing problem and within the request period. If two requests clash, both go to the line manager with the overview attached. Who gets priority is a judgement about people.
How to put this to work
- 1A short callTogether we look at your process and your systems, and which task is the best place to start.
- 2Set up on your rulesIntegrations with your own systems, and agreeing what may run automatically and what a person approves.
- 3Measure and adjustFirst alongside your team, only then on its own. We look at what it delivers and adjust.
Insights
- AutomationCV screening with AI: how to do it carefullyAI can take over the groundwork in your hiring process. How to set it up without wrongly rejecting candidates.Read the article
- AutomationFrom placement to invoice: what a staffing agency can automateStaffing agency automation: between placement and invoice sit ten manual steps. How to take timesheets and invoicing out of the phone rounds.Read the article
- Law and regulationEU AI Act and GDPR: what do you need to sort out now?EU AI Act and GDPR compliance for businesses using AI: how to map what you use, assess the risk and record what matters. A practical approach, not legal advice.Read the article